Automate RFPs with AI – 3 reasons sales leaders are choosing Platformed

Responding to RFPs can be a major bottleneck for sales teams. Research shows that sales teams spend up to 30% of their time on RFPs, often struggling with outdated processes, repetitive tasks, and inefficient collaboration. This administrative burden not only slows down deal cycles but also takes time away from strategic selling.

Sales leaders at enterprise organizations are increasingly turning to AI-driven RFP automation software to eliminate inefficiencies and gain a competitive edge. Here are three key reasons they are choosing Platformed to transform their RFP response process.

1. Accelerate response times by up to 68%

Speed is critical in sales, yet manual RFP responses often lead to missed deadlines and lost opportunities. Platformed’s AI-powered RFP response software enables sales teams to respond up to 68% faster by automatically retrieving and customizing relevant answers from a centralized knowledge base.

With automated RFP response tools, teams can:

• Instantly pull accurate responses from a self-maintaining knowledge base
• Customize answers with AI-driven refinements, ensuring tailored, high-quality responses
• Reduce time spent on repetitive tasks, allowing sales teams to focus on deal strategy

Case study: LoopUp switches to Platformed for an elevated RFP automation process and self-maintained knowledge base

LoopUp, a global provider of cloud telephony solutions integrated with Microsoft Teams, transitioned to Platformed to enhance its RFP response process and knowledge management.

Previously, LoopUp faced challenges with its RFP tool, which struggled with diverse document formats and required manual upkeep of its knowledge base. These limitations led to inefficiencies and internal bottlenecks, hindering their ability to respond promptly to RFPs.

Seeking a more adaptable and efficient solution, LoopUp adopted Platformed’s AI-driven tools, which offer seamless handling of various document formats and automate the maintenance of a centralized knowledge base. 

With Platformed’s solutions, LoopUp experienced a significant improvement in its RFP response workflow:

• The AI-powered system enabled faster and more accurate questionnaire responses, reducing administrative burdens and allowing the sales team to focus on client engagement
• The self-maintaining knowledge base ensured that information remained current and easily accessible, fostering better collaboration among team members

“Being able to respond to an RFP or a security questionnaire without doing a ton of manual work to re-answer the same questions in a different way, and not having to spend countless amounts of time just getting a questionnaire loaded into the system has been a breath of fresh air."Allison Vose, Sales Director, LoopUp

This strategic move not only streamlined LoopUp’s internal processes but also enhanced their ability to meet client expectations efficiently. Read the full case study here.

2. Increase win rates with AI-driven precision

RFP responses must be both compelling and accurate to secure deals. However, manually crafting responses can lead to inconsistencies, errors, or outdated information that weaken proposals.

Platformed’s RFP response automation ensures:

• Responses align with the latest company messaging, compliance standards, and industry best practices
• AI-driven enhancements optimize phrasing, structure, and relevance for stronger proposals
• Teams can easily collaborate across departments to ensure cohesive, winning responses

3. Scale without increasing headcount

As deal volume grows, managing more RFPs typically requires hiring additional staff. However, with AI-powered RFP management software, enterprises can handle higher RFP volumes without increasing team size.

Platformed’s automation tools empower lean teams to:

• Respond to more RFPs without added workload
• Reduce reliance on manual tracking with automated workflows and version control
• Free up sales reps to focus on revenue-generating activities instead of administrative work

The future of RFP management is AI-driven

Sales leaders no longer need to choose between speed and quality when responding to RFPs. Platformed’s AI-powered RFP platform streamlines the entire process, delivering faster responses, improved accuracy, and greater scalability.

Ready to automate your RFPs and accelerate your sales cycle?****Book a 30-min call with our team and find out how Platformed can help your team win more deals today.